KamoCRM + Gusto

Send approved KamoCRM timecards straight to Gusto payroll

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Overview

KamoCRM tracks time; Gusto runs payroll. The integration removes the spreadsheet in between. Once connected, approved timecards push to Gusto as time entries against the right pay period, employees are matched by work email so you are not maintaining a second roster, and PTO balances read back so an employee requesting time off sees the same number payroll sees. Gusto authorizes through OAuth, so there is no API key to store, rotate, or leak — you approve KamoCRM from inside your Gusto account and can revoke it there just as easily.

Common use cases

Approved hours land in payroll

Timecards that clear approval push to Gusto as time entries in the open pay period. Nothing unapproved is ever sent.

One employee roster, not two

The Gusto employee directory syncs into KamoCRM and matches on work email, so a new hire in Gusto does not need re-entering.

Hours costed to the right work

Labor allocation pushes the job or cost centre alongside the hours, so payroll reporting reflects what the time was actually spent on.

PTO balances employees can trust

Balances read from Gusto, so the figure shown when someone requests time off is payroll's figure rather than a local guess.

Setup

  1. 1Open Settings → HR → Payroll Provider Setup in KamoCRM
  2. 2Choose Gusto and start the authorization
  3. 3Sign in to Gusto and approve the requested access
  4. 4Pick the Gusto company if your account has more than one
  5. 5Match KamoCRM members to Gusto employees — email matching does most of this
  6. 6Map your earning codes to Gusto's (regular, overtime, double overtime)
  7. 7Run the connection test, then push a single pay period to confirm

What data syncs

Approved time entries, pushed per pay period
Time entries pulled back from Gusto for reconciliation
Employee directory with work-email matching
Pay period calendar
PTO balances
Labor allocation on pushed hours

Questions about Gusto

Do we need an API key?
No. Gusto uses OAuth, so you approve KamoCRM from inside Gusto and revoke it there. There is no shared secret to store on either side.
What happens to an earning code Gusto doesn't recognize?
The sync reports it as a configuration issue and names the code, rather than silently dropping those lines. You map it once and re-run.
Can hours be pushed more than once?
Yes. Re-pushing a pay period updates the entries rather than duplicating them, so a correction after approval is a re-push and not a manual edit in two systems.
Does KamoCRM run payroll?
No, and deliberately. Gusto calculates and files; KamoCRM supplies the hours and reads back what Gusto decided. Tax, filings, and payments stay entirely with Gusto.
Can we test before going live?
Yes. The connection test verifies credentials and company access without writing anything, and you can push a single pay period first to check the mapping before switching over.

More integrations like Gusto

ADP Workforce NowPush approved KamoCRM timecards into ADP Workforce NowBambooHRApproved KamoCRM timecards and directory sync with BambooHRDayforceApproved KamoCRM hours into your Dayforce namespacePaychex FlexApproved KamoCRM hours into Paychex Flex payroll

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