How to Configure Your Timecard Rules

Note: these rules freeze onto each pay period when it closes — changing them here never retroactively rewrites a period already computed. Also, per-work-site overtime rule presets are referenced in the built-in help text but aren't in this tab yet — don't expect to find an overtime configuration section here.

Set your organization's workweek definition, punch rounding, review/approval requirements, meal and rest break rules, and default schedule.

Before you start

The Manage HRS Settings right.

Steps

1. Go to Settings → Human Resource System → Timecards.
2. The workweek — set Workweek starts (the day), Workday starts at (only move this off midnight for a 24-hour operation), and an Open-shift alert (hours) threshold — open shifts get flagged, never auto-closed. Note: the workweek is the actual overtime unit under the FLSA, and is not the same thing as your pay period.
3. Punch rounding — set Round to (minutes), default zero. Turning this on shows a warning about the legal conditions under which rounding is lawful (must be neutral over time; some states have restricted or ended the practice for meal periods).
4. Review and approval — toggle whether employees must submit their own timecard before a manager can approve it, whether employees must attest to their breaks before submitting, and whether punches outside a work site's geofence get flagged (flagged for review only, never refused).
5. Click Save configuration.
6. Meal and rest rules — pick a jurisdiction under Seed from and click Seed rules to populate a starting, fully editable table (federal law requires none by default, so the federal seed is intentionally empty). Adjust rows as needed for your organization's union agreement or local ordinance.
7. Default schedule — set expected start/end times per day and a planned meal duration (planning only, never deducted from actual hours). Click Save schedule — this opens a new revision rather than editing in place, so a change today can't retroactively make last month look like absenteeism.

What you'll see

These settings drive exception detection, attendance flags, and open-shift alerts — they compare against what actually happened rather than paying anyone directly. Individual members can still be given their own schedule override on their own Timecard tab.