Sharing Settings For Admins

These settings decide how everyone in your organization shares docs as links. Find them in Settings, then Document Management, on the Sharing tab. You need the Manage Doc Sharing Policy permission to change them.

Each one is explained below: what it does, what on and off mean, and an example.

Allow Anyone With The Link

• What it does: lets people share docs with links that open for anyone who has them, without signing in.
• On (default): members can choose Anyone With The Link or Verified Recipients for each doc.
• Off: every link is Verified Recipients. The reader must sign in with the address it was sent to.
• Example: a firm that only ever sends private client files turns this off, so nobody can send a statement on an open link by mistake.

Default Link Type

• What it does: decides which kind of link is picked for a new doc in the composer. Members can still change it for each doc.
• Verified Recipients (default): the safe choice is ready to go.
• Anyone With The Link: the quick choice is ready to go.
• Example: a marketing team that mostly sends brochures sets the default to Anyone With The Link to save everyone a click.

Default Expiry

• What it does: how long a new link works before it stops by itself. It's pre-picked in the composer; members can still change it. There's one for Anyone links (30 days to start with) and one for Verified links (never expires to start with).
• Choices: 1 Hour, 1 Day, 7 Days, 30 Days, 90 Days, 1 Year or Never Expires.
• Example: setting Anyone links to 7 days means a forgotten link to a price list stops working after a week.

Allow Never Expires

• What it does: lets members make Anyone links that never stop working.
• On (default): Never Expires is one of the choices.
• Off: Anyone links must have an end date. Members see "Your organization requires these links to expire."
• Example: a company with a rule that nothing open on the internet lasts more than a year turns this off.

Tell Readers Their Views Are Seen

• What it does: shows a short line at the bottom of the shared doc page: "[Your organization] can see when this document is viewed."
• On (default): readers are told openly. Recommended.
• Off: the line is hidden. Views are still recorded either way.
• Example: most organizations leave this on; it builds trust and it's the norm for business documents.

Allow Download By Default

• What it does: whether Allow Download starts switched on for new links. Members can still change it for each doc.
• On (default): readers can download a copy.
• Off: readers can only read in the browser unless the member switches downloads on.
• Example: an organization sharing drafts it doesn't want copied around turns this off.

Watermark By Default

• What it does: prints the reader's email address and the time faintly across each page.
• Off (default): clean pages.
• On: every page shows who it was opened for, which discourages screenshots being passed on.
• Example: a team sharing confidential pricing turns this on so any leaked copy shows who it came from.

Honest note: no setting can stop someone photographing their screen. Turning off download and print, and adding a watermark, make copying harder and traceable, not impossible.

Allow Comments From Outside

• What it does: lets people outside your organization leave comments when a doc is shared with them as Commenter.
• On (default): outside readers can comment.
• Off: outside readers can only read.

Reminder After

• What it does: how many hours Kamo waits before suggesting you remind someone who hasn't opened your doc ("Not opened in 48 hours. Remind them?").
• 48 hours (default). Pick a shorter time for urgent work, longer for slow-moving deals.

Who Can Share Outside And Make Anyone Links

Two permissions, set on roles under security settings, decide who may share at all:

• Share Docs Outside The Organization — needed to share a doc with anyone outside your organization.
• Share Docs With Anyone With The Link — needed to make Anyone With The Link links.

Members who can create documents have both from the start. Take them away from a role to limit it to Verified links, or to inside your organization only.