Share Docs By Email

Instead of attaching a file, you can put a Kamo doc in your email as a link. The people you send to click the link and read the doc in their web browser.

Why use a link instead of an attachment?

• No size limit. Email providers refuse big attachments. A link works for a 500-page PDF or a long video.
• You stay in control. You choose who can open it and for how long, and you can switch it off after sending.
• You know when it's read. Kamo tells you when the doc is opened.

Add A Doc To An Email

1. Open the email composer: New Email in Messages, or reply to an email.
2. Click Insert Doc in the composer's toolbar.
3. Find your doc. The tabs along the top are Recent, My Docs, Shared With Me, Team, Materials and Upload New. You can also type in the search box; it searches names and what's inside the docs.
4. Click a doc to pick it. You can pick more than one.
5. Click Insert.

The doc now sits above your message as a small tile under Docs Shared As Links.

Tip: in a quick reply, use the + Doc button to do the same thing.

Choose How Each Doc Is Shared

Each tile has small buttons you can click to change how that doc is shared:

• Who Can Open The Link — Verified Recipients (only the people you send to, after they sign in) or Anyone With The Link. See Anyone With The Link vs Verified Recipients.
• Who Can Do What — Viewer (read it), Commenter (read it and leave comments) or Editor (change it). Viewer is the safe choice.
• Link Works For — how long the link keeps working. See Link Expiry.
• Which Version — Live always shows the newest version of the doc. Snapshot keeps showing exactly what you sent, even if the doc changes later.
• Allow Download and Allow Print — switch these off if you only want people to read it in the browser.

You can also switch any tile between Share A Link and Attach A Copy, if you'd rather send the file itself.

Send It

1. Click Send.
2. Kamo shows the Access Check if anything needs your attention, such as people who will be given access for the first time. See The Access Check.
3. Your email goes out with a neat card for each doc. Each card has the doc's name and an Open button.

Nothing is shared until you press Send. If the email fails to send, or you use Undo, the links are switched off again.

Large Files And Drop Targets

You can drag files from your computer straight onto the composer. While you drag, the area splits into separate targets:

• Attach — attaches the file to the email. If the file is too big for your mailbox, this target is dimmed and tells you why.
• Kamo Docs — saves the file to My Docs and sends it as a link. No size limit.
• Google Drive or OneDrive — uploads it to your Google or Microsoft account and sends a link. You only see these if your organization has set them up. See Google Drive And OneDrive In Kamo.

Drop the file on the one you want.

If you use the paperclip and pick a file that's too big to attach, Kamo asks what to do instead and offers the same choices as buttons.

Everyday Example

A loan officer needs to send a borrower a 40 MB closing package. Attaching it would bounce. She clicks Insert Doc, picks the package from My Docs, leaves it on Verified Recipients for 30 days, and sends. The borrower clicks Open, signs in, and reads it. The loan officer gets a notice when it's opened.