Docs is the nav bar tool labeled Docs (tooltip: "Documents") that opens whenever organization.isDocs is on and you have the View Documents right. It is a completely separate module from the Documents section under Settings — that Settings section defines doc types, folders, and stacking-order pipelines for an admin; Docs is where an everyday member actually stores, creates, and edits files. The platform's own internal description of this app is: "Personal document storage with Collabora editing, classification, and cloud sync."
Two things live under one button
Clicking Docs in the top nav opens a small menu with two sections:
- Manage My Docs — takes you to the Document Manager page (
/doc/manager), a file browser for everything you own, everything shared with you, and (if you have access) the org-wide document library. - Create New — only shown if your organization has the Docs Editor feature enabled and you're a real member — lets you spin up a brand-new Document, Spreadsheet, Presentation, or Drawing. Each opens in a new browser tab as a live, real-time collaborative editor (Collabora-based) — this is the actual "Word/Sheets/Slides" experience.
You can also open any compatible existing file (.docx, .xlsx, .pptx, .doc, .xls, .ppt, .odg) from the Document Manager straight into that same real-time editor — see How to Edit a Document with Your Team
The Document Manager's tabs
The Document Manager organizes your files into tabs, each backed by a real API call (not a placeholder):
Tab | What it shows |
|---|---|
Original Docs | Files you've uploaded or created, as originally saved. |
Edited Docs | The subset of your files that have a design/e-signature version attached. |
System Docs | Org-wide documents visible to you, separate from your personal files. |
Prepare Selected | An ephemeral workspace for merging a multi-document selection into one download — see How to Download Multiple Documents as One File |
Binders | Persistent, named collections you build yourself from multiple documents, optionally with cover pages, a table of contents, and separators — see How to Add a Document to a Binder |
Uploads | Where you drag and drop new files in. |
History | A per-document activity log (changes and downloads), not a content version history. |
Hidden Docs / Trash | Documents you've hidden, or deleted. |
Shared With Me | Files other members or teams have shared with you. |
One thing that isn't the real-time editor
Each document row also has a separate pencil-style "Edit" icon that, for converted files, opens a document design workspace with e-signature settings (Send for Signature, signer setup). That's part of the e-signature/legal document feature, not the Docs real-time co-editing flow described in this folder — don't confuse the two icons in the Actions column.
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How to Create a Document or Spreadsheet
Start a brand-new Document, Spreadsheet, Presentation, or Drawing that opens immediately in the real-time collaborative editor. Before you start Your organization must have the Docs Editor feature enabled — if the…
How to Edit a Document with Your Team
Open an existing compatible file in the same real-time collaborative editor used for new documents, instead of just downloading it. Before you start The file must be one of: .docx, .xlsx, .pptx, .doc, .xls, .ppt, or…
How to Share a Document
Give another member, team member, department, or job title access to one or more of your documents. Before you start Sharing is only available from your Original Docs tab (not System Docs or Shared With Me), and you…
How to Download Multiple Documents as One File
Select several documents and download them together, either as one merged PDF or as a ZIP. Steps 1. In the Document Manager, select the documents you want using the row checkboxes (from any of the document tabs —…
How to Upload a File to Docs
Add an existing file from your computer into your Docs library. Steps 1. Click Docs in the top nav, then Manage My Docs. 2. Click Upload in the action bar (or click the Uploads tab directly). 3. Drag files in, or use…
How to Add a Document to a Binder
Build a persistent, named collection of documents — a Binder — that you can add cover pages, separators, and generated content to, and re-download as one merged PDF whenever you need it. Steps 1. In the Document…