How to Customize Email Headers and Signatures

Design your organization's email header and signature. See The Email Signature Builder first for the scope model.

Before you start

The Manage Email Settings right.

Steps

1. Go to Settings → E-Mail → Headers & Footers.
2. Pick a scope at the top: Team Member, Department, or your organization.
3. Work through the tabs:
   • Content — review the auto-filled fields (name, title, contact info, etc.), pick header/signature/footer images, and toggle which fields should actually render for this scope.
   • Header — choose from 29 layout templates.
   • Signature — choose from 30 layout templates.
   • Design — colors, font (from an email-safe list), font size, divider style, icon style, spacing, photo shape/size, margins.
   • Legal — set the legal footer text block for this scope.
4. Watch the live preview on the right as you go.
5. Click Save.

What you'll see

Settings saved here apply per-scope — a Team Member's own settings, their Department's, and the organization's all layer together (the exact precedence wasn't verified in this pass — confirm when you review).